The German form for the monthly VAT return or the annual VAT return [incl. appendix UR] is shown in the [VAT return dialogue], depending on the period the user selects. The VAT returns of individual companies are processed here. The VAT return structure of a VAT group is explained in the [VAT Group return] dialogue
Manual VAT return creation without tax code mapping
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Manual VAT return creation with tax code mapping
In addition, it is possible to map the tax codes in spite of manual message creation (this can be activated in the [Master data]33); the tax codes can be chosen for the selected period[1]. To fill out the VAT return form, the fields can be expanded using the [plus sign].
If one VAT return form row contains both tax base fields and tax, only one of the two fields can be filled out so that the VAT@GTC automatically calculates the assigned value after clicking on [Save ]. Interdependent fields must be entered only in one field, the partner value will be added automatically when the form is updated.
Good to know!
It is recommended to reconcile the entered values before finalizing the VAT return, since no reconciliations are available during the Manual entry and VAT@GTC cannot check the plausibility or correctness of data.
Creating VAT return: via import
If the ‘Import’ function is used, the reporting data sets are automatically transferred to the VAT return. It is necessary to perform the data import and tax code mapping in the [Master data] main area beforehand.
The fields marked with a [plus sign] can be expanded. When expanded, the following columns appear:
Identifier
The identifier is a combination of the tax code, type of tax code and a consecutive number. If the consecutive number is [0], it means that the value is taken form the import file V00, as described in the comment box.
Company code
Enter the company code the reporting value is assigned to. If the company has several company codes, the reporting values consist of the data of several company codes.
Value
This is the amount of the tax base or the VAT amount, depending on whether the [Tax base field] or the [Amount of tax field] is considered. Negative amounts are marked by a preceding minus.
Comments
The comment field contains information about the origin of the individual position that is the part of the reporting value. The comment for the automatic values is assigned by the system, e.g. if the first entry [consecutive number = “0”] is created by default with the text [Import Report V00].
The reconciliations[1] can be carried out after the import. If the reconciliations are successful, the VAT return can be finalised
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Manual VAT return creation without tax code mapping
Since the entry of the VAT amounts into the form has been done manually, manual adjustments can be made simply by overwriting the already entered VAT amounts and confirming the entry with [Save
].
Manual VAT return creation with tax code mapping and Import
In order to make manual adjustments, first expand the position by clicking on the (plus sign)
The edit mode is then activated, tax codes and tax code types can be selected now. The company code can only be selected freely if a company has several booking codes, otherwise a change is not possible. When entering the VAT amounts, please make sure to enter the increases in the value without signs and loss in value with a minus sign. The comment field, which must contain at least five characters, should be used to document the reason for the change. A detailed and accurate description (possibly also a reference to an internal company process number) is necessary so that the change can be traced by other users. Click on the [Create 
] button, to save the manual changes.
Good to know
Some VAT fom rows can contain either the tax base or tax. This depends on the Settings made in the Master data for the automatic correction.
If the tax is corrected automatically, the tax base field becomes editable. | If the tax base is corrected automatically, the tax field becomes editable. |
Basically, changes in the VAT@GTC are saved in a change history. Thus, it is not possible to delete the incorrect change, though you can create a counterpart. By clicking on the [Create offsetting entry 
] button, a cancellation of the previously applied changes is made. By clicking [Create 
] it can be confirmed and saved. If you apply manual changes, you can add a comment or an attachment [Create comment 
]. The date, the time of the entry and the user who has made it are shown on mouseover on the [Info 
] symbol
The following message appears, after changes have been made. It is necessary to reload the dialogue to update the changes and see them in the VAT return. This can be done by clicking on the [VAT return] dialogue in the [VAT] main area.
Reasons for Manual changes
Even after the reconciliations have been carried out successfully, it can be necessary to make some manual adjustments. Possible reasons for manual adjustments are described below.
Reason 1: correct tax code but incorrect amount, tax base and tax are congruent.
In accounting terms, this can occur due to a manual error entry in SAP. For example, an incoming invoice is invoiced in SAP, but with correct tax code. Thus, this booking is copied to reports [RFUMSV00] and [RFBILA00] and the error cannot be detected by the reconciliations. If this error is discovered within the context of random sampling, a manual adjustment must be made in the VAT return. Depending on your [Automatic correction] settings in the country dialogue, you can adjust just in base-field or tax-field.
Reason 2: correct amount but incorrect tax code; tax base and tax are congruent.
In accounting terms, this can occur by selecting an incorrect tax code if a value was booked manually without a fixed account.
To change the tax code a derecognition of the imported amount has to be made, since [Create offsetting entry
] is not available for imported values. It is important to select the same tax code in the dropdown list, as in the imported row (in this case T4), which is to be corrected. The amount with the opposite sign must be entered in the input field and then confirmed with [Create
]
If the entry has been made, it appears in the new row. Now the amount with the correct tax code can be entered again
Reason 3: subsequent posting
Due to invoices made subsequently, bookings can be made in the wrong period. To create a subsequent posting, select the corresponding VAT form row and expand it using the plus sign. A manual adjustment can then be made as described above.