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The German form for the monthly VAT return or the annual VAT return [incl. appendix UR] is shown in the [VAT return dialogue], depending on the period the user selects. The VAT returns of individual companies are processed here. The VAT return structure of a VAT group is explained in the [VAT Group return] dialogue

Manual VAT return creation without tax code mapping

 
IIn In the [Company] dialogue of the [Master data] main area it can be determined whether the company will import the data from the SAP reports or the data will be entered manually into the VAT return. If the manual input is selected, the tax base amounts and tax amounts can be entered directly into the VAT return form. If the manual creation is selected, the tax base amounts and VAT amounts can be entered in the VAT return manually. Click on [Save] to save the changes. If manual adjustments are required, the existing values in the form can be overwritten.

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Manual VAT return creation with tax code mapping

In addition, it is possible to map the tax codes in spite of manual message creation (-this can be activated in the [Master data]33); the tax codes can be chosen for the selected period[1]. To fill out the VAT return form, the fields can be expanded using the [plus sign].

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Creating VAT return: via import

If the ‘Import’ Import function is used, the reporting data sets are automatically transferred to the VAT return. It is necessary to perform the data import and tax code mapping in the [Master data] main area beforehand.

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The fields marked with a [plus sign] can be expanded. When expanded, the following columns appear:

Identifier

The identifier is a combination of the tax code, type of tax code and a consecutive number. If the consecutive number is [0], it means that the value is taken form the import file V00, as described in the comment box.

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The comment field contains information about the origin of the individual position that is the part of the reporting value. The comment for the automatic values is assigned by the system, e.g. if the first entry [consecutive number = “0”] is created by default with the text [Import Report V00].

The reconciliations[1] can can be carried out after the import. If the reconciliations are successful, the VAT return can be finalised.

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Manual VAT return creation without tax code mapping

Since the entry of the VAT amounts into the form has been done manually, manual adjustments can be made simply by overwriting the already entered VAT amounts and confirming the entry with [SaveImage Removed ].
 

Manual VAT return creation with tax code mapping and Import

In order to make manual adjustments, first expand the position by clicking on the (plus sign)

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Basically, changes in the VAT@GTC are saved in a change history. Thus, it is not possible to delete the incorrect change, though you can create a counterpart. By clicking on the [Create offsetting entry ] button, a cancellation of the previously applied changes is made. By clicking [Create ] it can be confirmed and saved. If you apply manual changes, you can add a comment or an attachment [Create comment  ]. The date, the time of the entry and the user who has made it are shown on mouseover on the [Info Image Removed] symbolInfo symbol.

The following message appears, after changes have been made. It is necessary to reload the dialogue to update the changes and see them in the VAT return. This can be done by clicking on the [VAT return] dialogue in the [VAT] main area.

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In accounting terms, this can occur due to a manual error entry in SAP. For example, an incoming invoice is invoiced in SAP, but with correct tax code. Thus, this booking is copied to reports [RFUMSV00] and [RFBILA00] and the error cannot be detected by the reconciliations. If this error is discovered within the context of random sampling, a manual adjustment must be made in the VAT return. Depending on your [Automatic correction] settings in the country dialogue, you can adjust just in base-field or tax-field. 

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Reason 2:  correct amount but incorrect tax code; tax base and tax are congruent.

In accounting terms, this can occur by selecting an incorrect tax code if a value was booked manually without a fixed account.  

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