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The German form for the monthly VAT return or the annual VAT return [incl. appendix UR] is shown in the [VAT Return dialogue], depending on the period the user selects. The VAT returns of individual companies are processed here. The VAT return structure of a VAT group is explained in the [VAT Group return] dialogue.
Manual VAT return creation without tax code mapping
In addition, it is possible to map the tax codes in spite of manual message creation. This can be activated in the [Master data], the tax codes can be chosen for the selected period. To fill out the VAT return form, the fields can be expanded using the [Plus sign].
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| Identifier | The identifier is a combination of the tax code, type of tax code and a consecutive number. If the consecutive number is [0], it means that the value is taken form the import file RFUMSV00, as described in the comment box. |
| Company code [CC] | Enter the company code the reporting value is assigned to. If the company has several company codes, the reporting values consist of the data of several company codes. |
| Value | This is the amount of the tax base or the VAT amount, depending on whether the [Tax base field] or the [Amount of tax field] is considered. Negative amounts are marked by a preceding minus. |
| Comments | The comment field contains information about the origin of the individual position that is the part of the reporting value. The comment for the automatic values is assigned by the system, e.g. if the first entry (consecutive number = “0”) is created by default with the text [Import Report V00]. |
The reconciliations can be carried out after the import. If the reconciliations are successful, the VAT return can be finalised.
Manual VAT return creation without tax code mapping
Since the entry of the VAT amounts into the form has been done manually, manual adjustments can be made simply by overwriting the already entered VAT amounts and confirming the entry with [Save].
Manual VAT return creation with tax code mapping and Import
In order to make manual adjustments, first expand the position by clicking on the [Plus sign].
The edit mode is then activated, tax codes and tax code types can be selected now. The company code can only be selected freely if a company has several booking codes, otherwise a change is not possible. When entering the VAT amounts, please make sure to enter the increases in the value without signs and loss in value with a minus sign. The comment field, which must contain at least five characters, should be used to document the reason for the change. A detailed and accurate description (possibly also a reference to an internal company process number) is necessary so that the change can be traced by other users. Click on the [Create
] button, to save the manual changes.
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In accounting terms, this can occur due to a manual error entry in SAP. For example, an incoming invoice is invoiced in SAP, but with correct tax code. Thus, this booking is copied to reports [RFUMSV00] and [RFBILA00] and the error cannot be detected by the reconciliations. If this error is discovered within the context of random sampling, a manual adjustment must be made in the VAT return. Depending on your [Automatic correction] settings in the country dialogue, you can adjust just in base-field or tax-field.
Reason 2: correct amount but incorrect tax code; tax base and tax are congruent.
In accounting terms, this can occur by selecting an incorrect tax code if a value was booked manually without a fixed account.
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