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In case of a quarterly VAT return, it is important to note that the ERP reports still have to be imported into the VAT@GTC once a month. Anyhow, plausibility check can be performed also for quarterly VAT returns. Moreover, the period should be regarded as the basis for all further master data in the VAT@GTC as the master data is organised on an accrual basis per individual period. For that reason, master and transaction data have to be assigned to a specific period. It is possible to copy all master data from the previous period when creating a new period. It is therefore recommended to create periods successively, i.e. create the corresponding period only when you just in time to create a certain VAT return. |
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| ID | No entry required. The ID is assigned by the VAT@GTC as a consecutive number. It is used only to identify the period in the database. |
Ultimo | The end of period represents the last day of a period, so that e.g. the end of period for the monthly VAT return January 2017 is 31.01.2017. The required date can be entered using the calendar function or manually, using the specified format. |
Name | The period must have a name that can be entered as a free text. It is recommended to apply a uniform rule per period type, e.g. monthly VAT return periods can be identified with a “YYYY-MM”. In contrast, annual VAT return and special prepayment periods have to be identified in another way, e.g. “VAT-AR YYYY” (for yearly VAT returns) and “SPP YYYY” (for special prepayment). The period name appears in the dropdown menu of most dialogues, as well as during some copy functions. |
Reporting country | The reporting country is preselected and cannot be changed in this dialogue, it results from the selected reporting country in the [Home] dialogue. |
Kind of period | The [Kind of VAT period] specifies what kind of VAT returns is to be created. At the same time, it defines the time unit for this period. The kind of VAT period also affects the availability of certain subdialogues during the VAT return creation process. The [VAT – Monthly return] is a classic VAT return period with the duration of one month resp. one quarter. The ESL can also be created when selecting this kind of VAT period. During the mapping of tax codes of the preliminary VAT return only the fields of the preliminary VAT return form can be selected. |
Type of period | Productive periods are the periods used for the creation of VAT returns. Per calendar month you can create only one productive period can be created for each kind of VAT period. The type of period usually remains unchanged [productive period]. The test period has the same functions as the productive period, however, the actual filing of VAT returns is not possible. The test period is usually created during the VAT@GTC implementation in the company and is suitable for first attempts of using the application, since these data have no effect on the actual business operations. In addition to that, this type of period can also be used for the simulation of specific scenarios. In contrast to productive periods, several test periods can be created within a certain period of time. Test periods are not shown in the VAT group status overview and are not considered when calculating the annual returns and special prepayments. |
Master data copy based on | Using this dropdown menu, you can it is possible to copy all the master data from any previous period to the current period. This is only undertaken by creating the period and cannot be changed later. If you select The mapping of tax codes cannot be copied, when selecting a period with another kind of VAT period as a template (e.g. creation of a yearly return period based on a preliminary return period), the mapping of tax codes cannot be copied. It has to be either made manually or the tax codes can be imported together with mapping, while the existing tax codes should be deleted. |
| Form version | This setting defines which form version will be used for the current period. If the tax law has changed or e.g. a calculation error was corrected, a new form will be created in the VAT@GTC by means of the product update. It is highly recommended to select the latest offered version (applies to any period type and kind). This is the default setting in the VAT@GTC. |
| Note for periods abroad | If the most recent version of the form has not yet been saved, you can it ist still possible to create a period. When saving the period enter "---". The form version can be changed later. |
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The availability of the following functions depends on user’s role and authorisations. Click on the [Edit] button of the selected period to open the detail view of this specific period. Here you can change the The data of the already saved periods can be changed here. Once selected, the kind of VAT period cannot be changed anymore. Click [Save] to save the entered data and go back to the period overview page.
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Click on the [Show] button of the selected period to open the period`s detail view. You can It is possible to view the data but not to change it. To delete a period, click on the [Delete] button. The deleted period does not disappear, it is moved to the archived data and can be viewed using the display function. Previously deleted periods can be restored using the [Restore] button. The restored periods are shown under the active again.
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