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The German form for the monthly VAT return or the annual VAT return [incl. appendix UR]

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Depending on the country and the type of period that is seleceted, a form for a VAT return is shown in the [VAT Return dialogue], depending on the period the user selects. The VAT returns of individual companies are processed here. The VAT return structure of a VAT group is explained in the [VAT Group return] dialogue.

Toolbar

In the toolbar there are some helpful functions with a wide range of scopes.

General functions

Some of these functions are universal and available for all countries, periods and companies.

Language

The language of the VAT returns can be configured in the declaration dialogue independently of the system language. Different languages can be set for each country. The German returns are available in German and English. For foreign forms, the number of available languages varies depending on the country. By default, the system language is preselected as the form language. If the system language is not available for the current form, either the national language or English is preselected as the form language.

Legend of symbols

This function opens a legend of symbols in another tab. The legend of symbols is maintained via the same website as this manual and can be found here: Legend - Forms

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Info view

The declaration now offers the option of displaying the so-called info view. Technical details are displayed there for each field, such as the mapping ID, the formula with which a field is calculated, or a regex for validation.

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Download XML Source

Furthermore, there is the possibility to download an XML of the displayed return via download XML Source. This can be used for support purposes, among others.

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Export the declaration

As in many other dialogues, there are several options for exporting the declaration. The declaration can be exported as a PDF, Excel or print view.

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Specific Functions

There are other functions depending on various circumstances.

Import SPP value to month

This function is only available if the following requirements are met:

• It is a German December preliminary declaration.

  • In this case, there is an exception: If an end date that is not in December is entered in the master data of a company under [Master data → Companies → Edit → VAT group data → Overall period], then the function for transferring the SPP value in the period of the end date is available.

• There is an SPP

• It is a Representative VAT group member or a standalone.

• The declaration is not yet closed.

When using this function, the SPP value of the company is transferred from the SPP period to field 39. A compliance stamp with user and time of transfer is also stored. 

Form

In the German annual declaration, the two parts of the declaration (annual declaration and UN appendix) can be shown or hidden as desired. By default, only the annual declaration is shown without the UN appendix.

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Corrections

Even if a correction is created, only one declaration is displayed at a time. It is possible to switch between the different corrections. When the dialogue is called up, the most recent correction is always displayed first.

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There is also a new display for comparing a declaration with its various corrections. This always compares two declarations with each other, which can be selected flexibly via the correction dropdown. With a checkmark in the checkbox [Only differences] you can also choose whether all fields should be shown or only those fields where differences occur.

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Manual VAT return creation without tax code mapping

In the [Company] dialogue of the [Master data] main area it can be determined whether the company will import the data from the SAP reports or the data will be entered manually into the VAT return. If the manual input is selected, the tax base amounts and tax amounts can be entered directly into the VAT return form. If the manual creation is selected, the tax base amounts and VAT amounts can be entered in the VAT return manually. Click on [Save] to save the changes. If manual adjustments are required, the existing values in the form can be overwritten.

In addition, it is possible to map the tax codes in spite of manual message creation. This can be activated in the [Master data], the tax codes can be chosen for the selected period. To fill out the VAT return form, the fields can be expanded using the [Plus sign].

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The reconciliations can be carried out after the import. If the reconciliations are successful, the VAT return can be finalised.

Manual VAT return creation without tax code mapping

Since the entry of the VAT amounts into the form has been done manually, manual adjustments can be made simply by overwriting the already entered VAT amounts and confirming the entry with [Save].

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Manual VAT return creation with tax code mapping and Import

In order to make manual adjustments, first expand the position by clicking on the [Plus sign].

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In accounting terms, this can occur due to a manual error entry in SAP. For example, an incoming invoice is invoiced in SAP, but with correct tax code. Thus, this booking is copied to reports [RFUMSV00] and [RFBILA00] and the error cannot be detected by the reconciliations. If this error is discovered within the context of random sampling, a manual adjustment must be made in the VAT return. Depending on the [Automatic correction] settings in the country dialogue, just in base-field or tax-field can be adjusted. 

Reason 2: correct amount but incorrect tax code; tax base and tax are congruent.
In accounting terms, this can occur by selecting an incorrect tax code if a value was booked manually without a fixed account.

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