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Contractual Parties, Conclusion of Contract

AMANA consulting GmbH (Essen Local Court, HRB 22994) is manufacturer of the following Software Products (hereinafter “Manufacturer”). The distribution of these Software Products takes place, inter alia, by distribution partners (“Authorized Dealers”) who are authorized by the Manufacturer to rent the Software Products to users (“End-customers”) for a limited period of time for a fee (software rental contracts) in their own names and for their own accounts.

The rights and duties between End-customers and Authorized Dealers are determined exclusively according to the provisions of the contracts concluded separately between them.

The provisions of the following EULA (hereinafter “EULA”) apply in relations between End-customer and Manufacturer.

This EULA takes effect upon receipt of the order form signed by the End-customer for the purchase of Software Products from AMANA and submitted to AMANA in text form (section 126 BGB) by the Authorized Dealer and on dispatch of the product-related release code to the End-customer; however, at the latest upon the use of the release code by the End-customer subject to the terms and conditions stipulated below.

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AMANA Software Products

This contract applies to the following software programs of the Manufacturer and their future versions (hereinafter “Software Products” or “Contractual Products”).

“SmartNotes” product description

SmartNotes supports the issue of balance sheets and annual reports by means of functions which are explained below.

Automation of data logistics

The path of data for annual reports or consolidated annual reports from the accounting system or consolidated accounting system into the document of the annual report is frequently interrupted by numerous manual interfaces. Manual interfaces contain the risk of transmission errors, lead to delays and, therefore, to inefficiencies. SmartNotes eliminates this bottleneck by importing the data from the accounting system or consolidated accounting system [or Business Warehouse] and transferring the same into the corresponding tables of the balance sheets and annual reports. As soon as data are available in the accounting system or consolidated accounting system, the figures section of the Notes [and, therefore, the financial part of the annual report] can be automatically generated. If necessary, certain figures can still be entered manually. Manual entries or corrections remain identifiable as such for review purposes.

Status tracking of data changes

If there is a new import from the accounting system or consolidated accounting system after the first data import into SmartNotes, the data basis has normally changed as a result of new postings.

SmartNotes shows precisely what data have changed in what tables. Given the tight deadlines for the issue of annual reports, this characteristic allows it to be seen what sections of the annual report may require new comments.

Validation and rounding of imported data

SmartNotes validates the consistency of the data at the time of their import. This ensures that interrelations in different sections of the result documents of the balance sheets and annual reports are also shown uniformly throughout. Rounding discrepancies are also discovered immediately. The integrated rounding function allows rounding discrepancies to be eliminated quickly and consistently. Roundings once performed are not automatically overwritten during a new data import. Only if the basis of the data changes, i.e. if there is a change in the value of the item affected, is the rounded figure overwritten.

Status tracking of the report work

SmartNotes allows a check at all times of the progress of the issue process by means of a status report adapted to individual requirements. Work still to be completed, and changes already accounted for, are thus visible at all times. Bottlenecks can be identified early and actively avoided or eliminated. As a result of documentation of the individual work stages, the individual work contributions are identifiable to all involved parties and to third parties.

“XBRL Tagger“ product description