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When creating a group structure for the first time in the GTC, first of all create a parent unit. This should be done because a lot of companies are subsidiaries and have a parent company (optionally). In addition, it is recommended to create countries and the corresponding tax rates before creating companies. Every company has to be assigned to a certain country.
Company data – General information
Required fields are marked with a yellow starlet. Fields required for an electronic tax return are marked with a blue starlet. The same applies to master data that is needed for E-Bilanz. This data can be transferred to tax balance module _SmartTaxBalance_ via an interface (web service).
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Required data has to be entered in the Company Data tab. Other tabs are relevant for electronic tax return and E-Bilanz.
*ID (* !worddav75885e27e924d844222af95456b48ec1.png|height=12,width=12! *)* ID is a unique identifier for a company. It can consist of up to 20 symbols (letters and figures). ID can be assigned only once and is not an object for a subsequent change (valid across periods). The company ID should match other relevant accounting systems (e.g. SAP) in order to ensure the functionality of possible interfaces. *Name (* !worddav75885e27e924d844222af95456b48ec1.png|height=12,width=12! *)* The company name should include its legal form. This is requirement is necessary if a company sends its tax return via the GTC. *Shortname* This information is optional. The shortname should also match other relevant accounting systems. Shortname (e.g. SAP company code) is relevant for reports. *Country (* !worddav75885e27e924d844222af95456b48ec1.png|height=12,width=12! *)* In this field enter the name of a country where the company / company management is domiciled. You can select any country from the available dropdown list (all countries created in the _Countries_ dialogue). The corresponding tax rates and exchange rates of the selected country will be used to calculate current and deferred taxes for the company and convert reports into reporting currency. Companies that are not assigned to Germany can configure their data in the so-called _Toolbox_ (country-specific tax calculation) after entering the country name. Tax calculation rules are defined in the master data dialogue _Toolbox{_}. *Tax number* Tax number is required for German companies that send their tax returns electronically via the GTC. !worddavd1ebea7bc83cef23478484f8cd085454.png|height=148,width=408! _Fig. 19: Tax return - tax number_ *Local tax office* The indication of a local tax office is necessary for the German companies if they send their tax returns electronically via the GTC. The local tax office is determined automatically from the tax number (first four symbols). !worddav300215dfaca74c21f8c4920ebb1ab1cb.png|height=303,width=357! _Fig. 20: Local tax office number_ *Business activity / Business area (* !worddav042dd88e9d59567034cbe141805ab6c1.png|height=15,width=15! *)* This information is optional; it is used as extension of possible filter options in Reports or Excel views. For example, you can sort the view in the _Company_ master data dialogue by business areas. Do not confuse this attribute with Reporting Dimensions. *Local tax rate* When filling up this data field mind to differentiate between the companies that belong to Germany and other countries. If the selected company is a German company, enter the local tax rate that together with the tax base (indicated in the master data dialogue _Countries{_}) lead to effective trade tax rate. For local companies enter the local income tax rate. The local tax rate for German companies corresponds to local tax rate in % (e.g. 250%, 400%). Alternatively, you can enter the deviating local tax rate in the main dialogue _Company_ (master data tab). Usually the tax rate is taken from the master data and used for calculation of trade tax. For foreign companies this value is used as a proposed value for the local foreign income tax (local tax). In order to consider regional differences in local tax rates you can specify the deviating tax rate in the _Trade Tax_ column (local tax) of the _Current Taxes_ dialogue. To enable calculation of local income tax for foreign companies, activate the _Local tax column in Toolbox_ checkbox for every company in the master data dialogue _Company_ (see the corresponding chapter _Company{_}). This value is used only for calculation of current taxes and is not relevant for calculation of deferred taxes. *Non-calendaric fiscal year / Additional non-calendric fiscal year* */ Short fiscal year* This information is necessary for the electronic tax return.
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{*}{_}Company data – General information_*
Required fields are marked with a yellow starlet \( !worddav75885e27e924d844222af95456b48ec1.png|height=12,width=12! \). Fields required for an electronic tax return are marked with a blue starlet \( !worddav042dd88e9d59567034cbe141805ab6c1.png|height=17,width=17! \). The same applies to master data that is needed for E-Bilanz. This data can be transferred to tax balance module _SmartTaxBalance_ via an interface \(web service\).
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_Fig. 18: Master data when creating a new company_
Required data has to be entered in the _Company Data_ tab. Other tabs are relevant for electronic tax return and E-Bilanz.
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*ID \(* !worddav75885e27e924d844222af95456b48ec1.png|height=12,width=12! *\)*
ID is a unique identifier for a company. It can consist of up to 20 symbols \(letters and figures\). ID can be assigned only once and is not an object for a subsequent change \(valid across periods\). The company ID should match other relevant accounting systems \(e.g. SAP\) in order to ensure the functionality of possible interfaces.
*Name \(* !worddav75885e27e924d844222af95456b48ec1.png|height=12,width=12! *\)*
The company name should include its legal form. This is requirement is necessary if a company sends its tax return via the GTC.
*Shortname*
This information is optional. The shortname should also match other relevant accounting systems. Shortname \(e.g. SAP company code\) is relevant for reports.
*Country \(* !worddav75885e27e924d844222af95456b48ec1.png|height=12,width=12! *\)*
In this field enter the name of a country where the company / company management is domiciled. You can select any country from the available dropdown list \(all countries created in the _Countries_ dialogue\). The corresponding tax rates and exchange rates of the selected country will be used to calculate current and deferred taxes for the company and convert reports into reporting currency.
Companies that are not assigned to Germany can configure their data in the so-called _Toolbox_ \(country-specific tax calculation\) after entering the country name. Tax calculation rules are defined in the master data dialogue _Toolbox{_}.
*Tax number*
Tax number is required for German companies that send their tax returns electronically via the GTC.
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_Fig. 19: Tax return - tax number_
*Local tax office*
The indication of a local tax office is necessary for the German companies if they send their tax returns electronically via the GTC. The local tax office is determined automatically from the tax number \(first four symbols\).
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_Fig. 20: Local tax office number_
*Business activity / Business area \(* !worddav042dd88e9d59567034cbe141805ab6c1.png|height=15,width=15! *\)*
This information is optional; it is used as extension of possible filter options in Reports or Excel views. For example, you can sort the view in the _Company_ master data dialogue by business areas. Do not confuse this attribute with Reporting Dimensions.
*Local tax rate*
When filling up this data field mind to differentiate between the companies that belong to Germany and other countries. If the selected company is a German company, enter the local tax rate that together with the tax base \(indicated in the master data dialogue _Countries{_}\) lead to effective trade tax rate. For local companies enter the local income tax rate.
The local tax rate for German companies corresponds to local tax rate in % \(e.g. 250%, 400%\). Alternatively, you can enter the deviating local tax rate in the main dialogue _Company_ \(master data tab\). Usually the tax rate is taken from the master data and used for calculation of trade tax.
For foreign companies this value is used as a proposed value for the local foreign income tax \(local tax\). In order to consider regional differences in local tax rates you can specify the deviating tax rate in the _Trade Tax_ column \(local tax\) of the _Current Taxes_ dialogue.
To enable calculation of local income tax for foreign companies, activate the _Local tax column in Toolbox_ checkbox for every company in the master data dialogue _Company_ \(see the corresponding chapter _Company{_}\). This value is used only for calculation of current taxes and is not relevant for calculation of deferred taxes.
*Non-calendaric fiscal year / Additional non-calendric fiscal year* */ Short fiscal year*
This information is necessary for the electronic tax return. |
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{*}{_}Company data – Employee data_*
*Responsible person for tax / unit*
Employee data entry is optional and serves only information function. Company-specific permissions have nothing to do with this information.
It is reasonable to enter this information if the financial statement data \(accounting\) and tax data \(tax department\) are often handled by different people. In addition, this information can be useful for foreign companies when working in the GTC.
You can select the required username from the available dropdown list that contains all GTC users. The GTC users are administered in the _User_ dialogue in the _Master Data_ tab.
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_Fig. 1: Employee_ _data_ |
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{*}{_}Display options_*
In the Master Data dialogue _Company_ the users may select one of the three display options:
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_Figure 1: Display options in the "Company" dialogue_
*List*
The companies are usually displayed in the tabular form when opening the dialogue:
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_Figure 2: Display option "List"_
*Group structure*
This display option visualizes the master data based on the data in the _Tax payer of group_ column. Companies defined as _"\(sub-\) group{_}" are highlighted in colour. Brackets indicate those companies that are connected to the superior entity, but consolidated with another superior entity.
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_Figure 3: Display option "Group structure"_
*Tax group structure*
This display option visualizes the master data based on the data in the _Current Tax Charge - group data{_}. A colour distinction is made between tax payer of group, intermediate parent of tax group and member of tax group. Companies that are not part of any group are grey-coloured. The green check mark indicates that the option "{_}Deferred taxes{_}" is activated for this company.
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_Figure 4: Display option "Tax group structure"_
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