...
| Table of Contents |
|---|
...
The dialogue [Monthly StatusMonth overview] dialogue is a tabular overview of the reporting progress made by of the respective companies , analogous to the dialogue [Status] dialogue. All users can see this dialogue, regardless of whether they have full authorisation. Only the VAT group members . The difference is that this dialogue provides an overview of several companies. Either all companies of the current VAT group are shown or an overview of all standalones. In a VAT group, the current parent company is always shown twice, once in bold type representing the entire VAT group declaration and once for its own individual declaration. Only the companies that have been assigned to the respective users can be seen. The following figure shows the overview for all VAT group members. 
The columns [Import V00], [Import V10], [Import RFBILA / SSL] display for each SAP report whether it has already been imported for the companies in this period. Furthermore, the [monthly status] can be used to run reconciliations, open and finalise the VAT return. In addition, this dialogue provides information about the last status change of the VAT return and provides information for reviewers in the [Review after VAT return has been closed] and [Review after VAT return has been sent/ Payed] cloumns.
Status of the milestones
...
Import successful
...
No import started
...
Open VAT returns that have not yet been finalised
...
-
...
-
...
-
...
-
...
-
...
Manual - no import
...
Status of the VAT return
...
The month overview from the perspective of the representative VAT group member only shows the second level of the companies in a tax group. If the third level is to be displayed, this is done via the cumulative VAT group member. The [Status] dialogue of the company is called up by clicking on the [Arrow function] of the cumulative VAT group member. The subordinate companies are displayed in the [Month overview] dialogue of the cumulative VAT group member.
Another variant of the view is the selection in the drop-down list [Company]. Here, every company that exists in the master data in the period can be selected. Company subdivisions are excluded.
The company subdivisions are not displayed in the [Month overview] dialogue. They are displayed in the [company subdivisions] dialogue of the respective parent company.
Overview
In this section, all columns found in the monthly overview table are explained in detail.
Due Date
If a due date for the declaration is entered in the dialogue [Master Data → Companies → Due dates VAT Return], it is displayed here.
Import (V00, V10, RFBILA)
In each of these columns, a symbol indicates whether the respective report has been imported. If the mouse is held over this symbol, a text appears that explains this symbol. The following options are available:
- No entry: No import is carried out for the VAT group declaration, therefore no symbol is displayed there.
- Grey milestone with X : The company is configured as importing and an import of this report has not yet taken place or has not been successful.
- Grey milestone: The declaration of this company is created manually, therefore an import is not necessary.
- Green milestone with tick: The report was imported successfully.
Reconciliations
This column represents the status of the reconciliation of this company. When the mouse is held over this symbol, a text explaining this symbol appears. The following options are available:
- No symbol: Reconciliations have not been performed in this company. Either no reconciliation has been configured or reconciliation is still pending.
- Red milestone with X: The reconciliations have been carried out, but at least one reconciliation is still incorrect. Corrections to the reconciliations and thus possibly the declaration are still pending here.
- Green milestone with tick: All reconciliations were successful. This status is also set if the reconciliations were only successful after adjustments.
VAT Return
This milestone says something about the basic status of the declaration. The number in the milestone indicates how many corrections have been made to the declaration. A 0 stands for the original declaration. Depending on the colour, an action can also be carried out by clicking on the milestone. The colours of the milestones have the following meaning:
| Colour fo the milestone | Bedeutung | Funktion |
|---|---|---|
| Grey | The filing of the VAT return has not started yet. | The declaration can be closed by clicking on this milestone. The milestone then turns green. However, this is only to be carried out in exceptional cases, as a 0 declaration is then submitted for this company. |
| Yellow | VAT return is in work | |
| VAT return closed | |
| The declaration can be closed by clicking on this milestone. The milestone then turns green. However, this is only to be done in exceptional cases, as some rules are ignored when closing at this point. For example, the reconciliation must not have been carried out. | ||
| Green | VAT return closed | By clicking on this milestone, the declaration can be opened again. The milestone then turns yellow. This can be done, for example, if discrepancies were discovered during the review of a declaration. |
| Green and blue | The file for sending the VAT message has been created | |
| The VAT return could not be sent to the local tax office | |
| The VAT return has been sent to the local tax office | |
| VAT paid and invoice uploaded |
Status of the VAT return
When the company's VAT return has been finalised, this direct link in the [Yearly Status] section can be used to go to the [Send VAT return] area.
Navigation within the dialogue
From the point of view of the representative VAT group member, the navigation shows only the second level of the companies of a VAT group. If the third level is to be displayed, this is done by the superordinate of the respective companies. Click on the [Arrow] of the corresponding company to open the [Status dialogue] of the parent unit. The subordinate units are visible in the [Monthly Status] dialogue.
Another option is to select the required company in the [Company] dropdown. You can select any company that exists in the master data in the period, excluding company subdivisions.
Select the company via the dropdown in the monthly status.
Company subdivision and monthly status
Company subdivisions are not displayed in the [Monthly Status] dialogue. They can be seen in the [Company subdivisions] dialogue of the respective company. In addition, only the column [Import V00] is displayed as filled for the companies that have subdivisions. The data transfer only transfers data from the notification form that is made up of data from RFFUMSV00.
Since the standalone companies are not included in the VAT group, they are not listed in the [Monthly status] of the VAT group. All standalone companies can be found in the [Company] dropdown under [Standalones].
Click on the [Run reconciliations] button to run reconciliations for the displayed companies. Companies which process their VAT returns manually cannot run reconciliations.
...
| . This milestone is used in particular in those countries where direct transmission to the respective tax office is not possible, but a file is generated for upload to a portal. This status is set with the download of this file. After uploading the file to the tax office, the status can be set to sent in the dialogue [Send declaration]. | With a click on this milestone, the declaration can be set back to closed. The milestone then turns green. This should be done especially if you notice discrepancies after downloading the dispatch file. | |
| Blue and red with an eclamation mark | he VAT return could not be sent to the local tax office. This milestone occurs when there were technical problems with the transmission. This can have various causes. | With a click on this milestone, the declaration can be set back to closed. The milestone then turns green. In order to have this function, the authorisation VAT: Reset Send Error - Edit provided for this purpose must be available. |
| Blue | The VAT return has been sent to the local tax office | Direct action is not possible for this milestone. |
| Purple | VAT paid and invoice uploaded. This status can be activated under [Settings → Countries]. If the status is to be used, the status paid can be set in the dialogue [Send declaration]. | Direct action is not possible for this milestone. |
| Tip | ||
|---|---|---|
| ||
If a company does not report monthly and the declaration is done manually, a grey milestone without a digit is shown in the company's milestone in periods that do not correspond to the reporting period. |
Reporting period
This column indicates the reporting period. Possible reporting periods are:
- Monthly
- 2-monthly
- Quarterly
- 4-monthly
- 6-monthly
- Yearly
| Tip | ||
|---|---|---|
| ||
Open and close all VAT group returns with one click. The representative VAT group member and the consolidated VAT group member have the option to finalise the VAT return status for all displayed companies via the [Finalise] function. This status is independent of the actual processing status of the respective companies and should only be used in exceptional cases. |
...
The reporting periods 2-monthly, 4-monthly and 6-monthly have been added with version 21.16. The available reporting periods can be configured per country in the dialogue [Settings → Countries]. By default, the periods Monthly, Quarterly and Yearly are configured. |
Last Status Change
This entry shows the user who last changed the status of the company and when. This refers to the milestone in the VAT Return column.
Review
The review can be configured in two different ways in the country settings:
- Review before transfer: This review can only be carried out or withdrawn if the status of the declaration is closed. If the review before transfer is configured, the review must be carried out before the declaration can be transferred. When the declaration is reopened, the review is also cancelled.
- Review after sending: In this case, the review is carried out after the declaration has been sent.
This feature is used within the framework of VAT compliance to implement the four-eyes principle within the framework of VAT compliance. The two review variants can be used cumulatively as well as or alternatively. It Therefore, it is therefore also possible to assign two different review roles to different users, so that one user can perform the review before sendingtransfer, while another user performs the review after sendingtransfer. In this way, it is also possible to implement a six-eyes principle. In addition, it is possible to set a so-called hard four-eyes principle in the country dialogdialogue. This setting ensures that the user who has closed the notification declaration cannot perform a review it. Correspondingly, the user who performed carried out the review cannot close the notificationdeclaration.
When the checkbox is activated, a warning message pops up: it asks whether the review status should be changed.
If the change of the review status is confirmed, a separate column appears to show which user and when performed the review.
...
Depending on this configuration, corresponding columns are displayed in the month overview. There are 2 columns per review variant:
- Review (before/after transfer): In this column, the review of the declaration can be marked as confirmed or, if it has already been checked, it can be revoked.
- Last Status Change Review: In this column, the user and the time of the last change of the review status are logged. This includes both the confirmation and the revocation of the review.
| Tip | ||||
|---|---|---|---|---|
| During project implementation, ||||
Within the framework of the introduction project, care must be taken to ensure that a clean four-eyes principle should be is established. In this context, cases of substitution Substitutions must also be taken into account. Ideally, there should therefore be two people two people, i.e. four people in total, should be available for closing the report declaration and for the review, i.e. a total of four. This applies in particular if a strict hard four-eye eyes principle has been set in the country dialogue. |
If the VAT return has not yet been sent to the tax office, it can be opened again using the [Open VAT return] button.
| Tip | ||
|---|---|---|
| ||
| If the VAT return is sent, no further reconciliations can be carried out. Opening and finalising is no longer possible. |
General functions
In the function bar, three general functions can be executed that apply to all companies in the current overview.
Run reconciliations
In the month overview, it is possible to carry out the reconciliation for all displayed companies. Please note that there are certain prerequisites for reconciliation that cannot be checked in this dialogue. Therefore, despite the button, it may happen that the reconciliation is not carried out in every company. Reasons for this can be, among others:
- No import has been carried out yet. Only companies that have uploaded the corresponding reports can be reconciled. In this case the reconciliations are displayed as incorrect.
- Reconciliation 9 has been configured, but the EC Sales List has not yet been closed. The result of reconciliation 9 could be falsified as a result, therefore the reconciliation cannot be carried out.
- The company is already closed. Reconciliations can only be performed for declarations with the status in process.
Finalise declarations
All displayed declarations can be closed via these functions. At this point, some rules are ignored when closing the declarations. For example, the reconciliations must not have been carried out. Therefore, this function should only be used in absolute exceptional cases, for example when a deadline is in danger.
Open VAT Returns
If the respective declaration has not yet been sent to the tax office, the declarations can be opened again via [Open VAT Returns].