[{"content":{"version":1,"type":"doc","content":[{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Login and Logout","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The application has its own user authentication module [Login with username and password]. This prevents access by unauthorised third parties. If integrated in a company portal, Single Sign On [SSO] can be used to log in. In this case the login dialogue is not shown at all."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Login","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"When the VAT@GTC login dialogue pops up, enter username and password to start the application."}]},{"type":"mediaSingle","attrs":{"layout":"align-start"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-12-19_8-16-21.png?version=1&modificationDate=1545203783000&cacheVersion=1&api=v2&width=350"}}]},{"type":"paragraph","content":[{"type":"text","text":"It can happen that complications arise during an update of the VAT@GTC in which the software runs but the database was not or could not be updated. In this case, the log-in is only allowed for the superuser. In addition, there is an error message asking the user to contact the system administrator. The system administrator has the option here to download the update scripts directly from the application."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Logout","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The user can logout from the system manually or this can be done automatically. There is a [LogOut] button in the upper right corner of the VAT@GTC for the manual logout. Please always log out from the system using the [LogOut] button, when the work in the web tool is done. Simply closing the web browser is not enough, since the system [the server on which the VAT@GTC is installed in the company] does not receive the notification that the user has finished the work. With a proper logout, the system resources are protected and the documents and companies are not locked for other users."}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2019-1-24_16-49-11.png?version=1&modificationDate=1548344951000&cacheVersion=1&api=v2&width=230"}}]},{"type":"paragraph","content":[{"type":"text","text":"An automatic logout occurs after a long period of inactivity. When clicking on any functions of the VAT@GTC, the user is redirected to the “Logout” page. For this reason, it is recommended to save the data regularly, to avoid the loss of important information and of applied changes."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Basic Structure","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC contains the following six main dialogues depending on its configuration:"}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Master data"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This dialogue is used to create the generic data sets such as periods, company data and tax codes. After implementation of the VAT@GTC it is important to enter once the complete Master data. Subsequently master data are regularly copied from the previous period and can be changed if required."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Value Added Tax"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This dialogue is used to create and send VAT declarations. These are the monthly and/or quarterly preliminary VAT returns, annual VAT returns, as well as VAT special prepayments."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"ESL"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The [ESL] dialogue appears only if the [Submits ESL] checkbox in the [VAT Return Data] tab of the [Company] dialogue in the [Master data] main area is ticked. The ESL can be filed on monthly or quarterly basis."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Vat ID check"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"[VAT ID Check] is used to check the VAT IDs. This dialogue only appears if the relevant package was ordered and theappropriate flag was implemented which is not part of the standard product."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"VAT-Audit:"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"With the VAT-Audit module, audits of the accounting data can be carried out at line item level."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Settings"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This dialogue contains administrative settings, such as countries, users and roles."}]}]}]}]},{"type":"paragraph","content":[{"type":"text","text":"Every of these five main dialogues contains a set of individual dialogues. These dialogues are described in detail further in this manual. The number of dialogues displayed to a user per period and company depends on the settings in the Master data or during the creation of a VAT declaration."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Recommendation for use","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Not Recommended","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Recommended","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC should not be closed by simply closing the web browser."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Close the VAT@GTC using the [LogOut] button."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Do not Use the [Back] function of the browser to return to the previous dialogue in the VAT@GTC."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Use the [Back] function of the VAT@GTC instead. The [Back] button is especially relevant, when several sub-dialogues are processed under one dialogue and can be saved only when the processing is completed."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Do not open the VAT@GTC in several tabs or Windows."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"To ensure a proper functioning of the VAT@GTC, the application should be opened only once in a web browser."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"It takes some time to send a VAT return. When clicking on the same button multiple times, the return may be sent several times."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"After clicking the [Send] button please wait until the new page is loaded."}]}]}]}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Dialogue functions and symbols","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"Certain symbols and buttons are recurring; they are described in general terms below."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Dialogue function","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Create"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Create.PNG?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=28"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Create a new data set."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Edit"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Stift.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=21"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Edit existing data set."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Authorisation"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2019-2-13_14-21-54.png?version=1&modificationDate=1550064115000&cacheVersion=1&api=v2&height=25"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Authorisations of the selected user can be viewed and edited after clicking this button."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Changelog"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Changelog.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=24"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Changelog contains a list of changes to the data sets in the current dialogue. Such a file can be created, since all the changes in the [Master data] main area, particularly in the [Company] dialogue, are saved to the VAT@GTC database. By clicking on the symbol, a web browser prompt appears asking, whether the file should be opened or saved."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"View"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Detailansicht.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=20"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"View the complete data set."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Print"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Druckenymbol.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=23"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"By clicking the [Print view] button a new window opens with a print view of the current dialogue."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Excel"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Excel_View.PNG?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=26"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This item allows to export the current view into an Excel sheet and to save the file in xls format to locally. After clicking on the symbol, a web browser prompt appears, asking whether the file should be opened or saved."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Export"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Export.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=24"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Data sets can be exported."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Explanation"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-9-26_9-40-41.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=22"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Shows a text with an explanation to the selected field on mouseover."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Add"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Add.PNG?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=21"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Add a new data set."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Import"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Import.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=24"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Data sets can be imported."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Copy"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Kopieren.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=22"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The copy button is used to copy the existing data sets to the current input field. This facilitates the creation of a new data set, since the user doesn’t have to fill out all the fields manually."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Entering a comment"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-9-26_9-42-11.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=19"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"By clicking this button, a comment and an appendix can be entered."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Comments available"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-2-28.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=16"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Indicates that a data set contains comments."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Create Correction"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-2-34.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=29"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The plus sign next to the status of a transferred VAT declaration allows users to make corrections. Available only in the [Yearly Status] dialogue."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"VAT form templates"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Form_Template.PNG?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&width=120"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Country-specific templates can be uploaded in the [Countries] dialogue."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"LogOut"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2019-2-13_14-23-29.png?version=1&modificationDate=1550064210000&cacheVersion=1&api=v2&height=17"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Logout from VAT@GTC."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Delete"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/L%C3%B6schen.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=21"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Delete [archive] data set."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"My profile"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/MeinProfil.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=17"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"[My profile] can be found in the [Home] dialogue."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Reporting periods (Deadline)"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2019-2-13_14-24-18.png?version=1&modificationDate=1550064259000&cacheVersion=1&api=v2&height=23"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Deadlines for reporting can be defined here."}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Arrow functions","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Back"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/NachLinks.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=23"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"To return to the previous page, always use the VAT@GTC [Back] button, not the button of the web browser."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Next (Forward)"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/NachRechts.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=21"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This arrow can be found in the dialogues [company subdivisions] and [resubmissions]."}]},{"type":"paragraph","content":[{"type":"text","text":"Redirects directly to the corresponding Display."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Save"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Save.PNG?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&width=85"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Save data set."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Language settings"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-3-35.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=11"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The country flag shows the currently selected language."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Offseting entry"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-9-26_9-44-8.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=23"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Offsetting entry during VAT return creation."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Transfer"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-3-44.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=16"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"In case of manual filing via the TC (Transfer-Client), a VAT return can be marked as [sent]."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Restore"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Wiederherstellen.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=24"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Restores the archived data set."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colspan":2},"content":[{"type":"paragraph","content":[{"type":"text","text":"Resetting reconciliation Standards"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-14-54.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=16"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Reonciliation standards can be reset for all companies."}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Symbols","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Error 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message."}]},{"type":"paragraph","content":[{"type":"hardBreak"}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Entire selection"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"---"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The dashes in a drop-down menu mark the whole values available."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Check mark"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Haken.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&width=12"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Indicates that the Action has been performed successfully."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Check mark in a box"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/K%C3%A4stchenMitHaken.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=18"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Indicates that processing is completed."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Warning"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2019-2-13_15-47-8.png?version=1&modificationDate=1550069229000&cacheVersion=1&api=v2&height=25"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This symbol indicates that VAT@GTC has specified some deviations (e.g. reconciliations with findings that are within the defined tolerance limit)."}]},{"type":"paragraph","content":[{"type":"text","text":"The error does not have to be corrected in order to 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field"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/PflichtFeld.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=15"}}]},{"type":"paragraph","content":[{"type":"text","text":" "}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Indicates mandatory field that must be filled in."}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Milestone 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Adjustments started, but not finished yet"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"-"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"-"}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-19-6.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=22"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"-"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations with no findings"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Manual Adjustments have been made and the VAT 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Return","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-21-9.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=24"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"VAT return processing not started 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closed."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-21-28.png?version=1&modificationDate=1545064132000&cacheVersion=1&api=v2&height=17"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The Submission file for the VAT return has been created."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-21-37.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&height=21"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the return has failed."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-21-47.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&height=22"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"VAT return filed."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-21-53.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&height=24"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"VAT payable was payed and voucher was uploaded."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-22-1.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&height=16"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"If the company status is [finalised], though the V00-Report has not been imported (even though [Import] is selected in [Master data] main area), the additional symbol beside the status of the VAT declaration notifies that the reporting data of this company should be checked carefully. The user has either forgotten to import the report, or the reporting data have been entered manually, which can result several errors. In this case it might be reasonable to set the correspondent company to [manual]."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-22-6.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&height=16"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"After finalising the VAT declaration, it can be sent to the tax office. Click on this button within the [yearly status] to directly open the [Send VAT return] dialogue."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-5-2_14-22-11.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&height=24"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The figure in the square indicates the number of corrections that were already carried out."}]}]}]}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Views, sort search and filter the data","marks":[{"type":"strong"}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Display","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"It is possible to either view only active or only archived data in the VAT@GTC dialogues. Active data are all relevant data in the VAT@GTC. Should the data be no longer needed, it is possible to move them to the archive by clicking on the delete button."}]},{"type":"paragraph","content":[{"type":"text","text":"These data can then be found under the [archived] in the table overview of the corresponding dialogue. The VAT@GTC does not delete data completely, these data are archived and can be viewed or even reactivated later again."}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Display_Active.PNG?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&width=170"}}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Sort","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/2018-05-24%2009_45_59-VAT@GlobalTaxCenter.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&width=60"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The double arrow by the side of the column header in the table indicates that the column is not sorted. By clicking on the arrow the entries can be sorted either in ascending or descending order."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/GeneralInformation_Sort_UpArrow2.png?version=1&modificationDate=1556888235000&cacheVersion=1&api=v2&width=60"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The “up” arrow by the side of the column header in the table indicates that the table is sorted in ascending order."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/3.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&width=60"}}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The “down” arrow by the side of the column header in the table indicates that the table is sorted in descending order."}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Show / hide columns","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"Use the [Show / hide columns] function to define which columns will be displayed in the selected dialogue."}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/ShowHide.png?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&width=194"}}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Search","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The search function is available in most dialogues and an be used for the targeted search within the large amounts of data. In order to facilitate the search process, the results, corresponding to the entered parameters will be shown immediately, when the user enters the first characters."}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Search.PNG?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&width=223"}}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Filter","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"In certain overview dialogues, the user can select a period, Company or Company Code to filter the data and thus see only the data that are needed to avoid unnecessary Information. It is recommended to select the period before selecting the Company, since only those companies can be selected that exist in the Chosen period and forwhich the user has at least read Rights. After selecting a period and a company in the [Taxcode] and [Mapping of taxcodes] dialogues, it is necessary to select a company code. This can only be done if the company code has been created in the dialogue [Mapping of tax codes] beforehand."}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/Filter.PNG?version=1&modificationDate=1545064133000&cacheVersion=1&api=v2&width=350"}}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Concurrent access","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"In the case when several persons edit the same data simultaneously, certain Arrangements have been made to avoid inconsistencies and/or mutual overwriting of the data in the VAT@GTC."}]},{"type":"paragraph","content":[{"type":"text","text":"The user who is trying to open the same dialogue (that has already been opened by another user), is getting a corresponding warning which is shown in the upper part of the screen with a notification for this user that the data are currently being edited by another user. Consequently, the data are represented in the form of [read-only view]."}]},{"type":"paragraph","content":[{"type":"text","text":"If the user, though, has the [superuser] rights, s/he can nevertheless edit the data in the dialogue. When the user tries to save the changes, a warning is shown again, notifying that there is a possibility of data overwriting due to simultaneous editing of one document. It is recommended to contact the colleague directly and agree on the best way and succession to work with the data. The contact details (email address and the telephone number) of the person can be found in the VAT@GTC."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Reporting processes","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC allows to create four different VAT declarations and to submit them directly to the tax office. Almost the whole process is performed automatically. The necessity of manual interference may vary, depending on the settings in the [Master data] main area. The following points represent the short overview of standard process steps."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Preliminary VAT return","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Monthly VAT return","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Quarterly VAT return","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from preperiods)"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP reports RFUMSV00, RFUMSV10, RFBILA00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT declaration Adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of Reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT return (monthly)"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT Group delcaration (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT return (monthly)"}]}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from preperiods"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP reports RFUMSV00, RFUMSV10, RFBILA00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT declaration adjustments (monthly) "}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT (quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT Group return (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT return (quarterly)"},{"type":"hardBreak"}]}]}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"ESL ","marks":[{"type":"strong"}]},{"type":"text","text":"(European Sales Listing)","marks":[{"type":"strong"},{"type":"underline"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Monthly ESL declaration","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Quarterly VAT return","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP report RFASLM00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"ESL declaration adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of ESL declaration (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the ESL (monthly)"}]}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP report RFASLM00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"ESL declaration adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalise the ESL declaration (quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the ESL (quarterly)"}]}]}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Annual VAT return","marks":[{"type":"strong"}]}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from the preliminary VAT return periods)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Creation of the preliminary VAT returns (monthly or quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Consolidation of the preliminary (monthly or quarterly) VAT returns (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"(Manual) adjustments of the VAT return (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT return (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT group return (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT declaration (annually)"}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Special prepayment","marks":[{"type":"strong"}]}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Generation of VAT data (annualy)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filling of the Special prepayment (annually)"}]}]}]}]},"id":"859cf551-fa73-4e95-8dc5-7c52ed8d8f3d","label":"Version 23.0 - Version 23.9","type":"tab"},{"content":{"version":1,"type":"doc","content":[{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Login and Logout","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The application has its own user authentication module [Login with username and password]. This prevents access by unauthorised third parties. If integrated in a company portal, Single Sign On [SSO] can be used to log in. In this case the login dialogue is not shown at all."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Login","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"When the VAT@GTC login dialogue pops up, enter username and password to start the application."}]},{"type":"mediaSingle","attrs":{"layout":"align-start"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-12-19_8-16-21.png?version=1&modificationDate=1545203783000&cacheVersion=1&api=v2&width=350"}}]},{"type":"paragraph","content":[{"type":"text","text":"It can happen that complications arise during an update of the VAT@GTC in which the software runs but the database was not or could not be updated. In this case, the log-in is only allowed for the superuser. In addition, there is an error message asking the user to contact the system administrator. The system administrator has the option here to download the update scripts directly from the application."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Logout","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The user can logout from the system manually or this can be done automatically. There is a [LogOut] button in the upper right corner of the VAT@GTC for the manual logout. Please always log out from the system using the [LogOut] button, when the work in the web tool is done. Simply closing the web browser is not enough, since the system [the server on which the VAT@GTC is installed in the company] does not receive the notification that the user has finished the work. With a proper logout, the system resources are protected and the documents and companies are not locked for other users."}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2019-1-24_16-49-11.png?version=1&modificationDate=1548344951000&cacheVersion=1&api=v2&width=230"}}]},{"type":"paragraph","content":[{"type":"text","text":"An automatic logout occurs after a long period of inactivity. When clicking on any functions of the VAT@GTC, the user is redirected to the “Logout” page. For this reason, it is recommended to save the data regularly, to avoid the loss of important information and of applied changes."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Basic Structure","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC contains the following five main dialogues depending on its configuration:"}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Master data"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This dialogue is used to create the generic data sets such as periods, company data and tax codes. After implementation of the VAT@GTC it is important to enter once the complete Master data. Subsequently master data are regularly copied from the previous period and can be changed if required."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Value Added Tax"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This dialogue is used to create and send VAT declarations. These are the monthly and/or quarterly preliminary VAT returns, annual VAT returns, as well as VAT special prepayments."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"ESL"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The [ESL] dialogue appears only if the [Submits ESL] checkbox in the [VAT Return Data] tab of the [Company] dialogue in the [Master data] main area is ticked. The ESL can be filed on monthly or quarterly basis."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Vat ID check"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"[VAT ID Check] is used to check the VAT IDs. This dialogue only appears if the relevant package was ordered and theappropriate flag was implemented which is not part of the standard product."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"VAT-Audit:"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"With the VAT-Audit module, audits of the accounting data can be carried out at line item level."}]}]}]}]},{"type":"paragraph","content":[{"type":"text","text":"Every of these five main dialogues contains a set of individual dialogues. If the mouse pointer is over a menu item in the menu structure, the lower-level dialogues of the respective menu item are displayed and offered for selection. These dialogues are described in detail further in this manual. The number of dialogues displayed to a user per period and company depends on the settings in the Master data or during the creation of a VAT declaration."}]},{"type":"paragraph","content":[{"type":"text","text":"The Settings section can be accessed via the gear wheel on the right in the header bar."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Recommendation for use","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Not Recommended","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Recommended","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC should not be closed by simply closing the web browser."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Close the VAT@GTC using the [LogOut] button."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Do not Use the [Back] function of the browser to return to the previous dialogue in the VAT@GTC."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Use the [Back] function of the VAT@GTC instead. The [Back] button is especially relevant, when several sub-dialogues are processed under one dialogue and can be saved only when the processing is completed."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Do not open the VAT@GTC in several tabs or Windows."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"To ensure a proper functioning of the VAT@GTC, the application should be opened only once in a web browser."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"It takes some time to send a VAT return. When clicking on the same button multiple times, the return may be sent several times."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"After clicking the [Send] button please wait until the new page is loaded."}]}]}]}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Data tables","marks":[{"type":"strong"}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Search"}]},{"type":"paragraph","content":[{"type":"text","text":"There are two ways to search for a specific entry in a table."}]},{"type":"orderedList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"The direct way to search for an entry is via the search field on the left above the table. The term entered there is searched for in every table column and only the hits are displayed in the table. Once a search term has been entered, the search can be reset via a cross so that all entries in the table are displayed again."}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"In the context menu (three dots) of each column in the table, the option Filter can be selected. The filter configured here only takes the respective column into account in the search. Not only the standard search for a character string is available, with this filter function, for example, entries with the selected term can also be excluded, a search for an exact term, for an empty entry, or for several other options can be carried out. A column-specific filter is displayed with the following symbol in the column header:"}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_15_12-.png?version=1&modificationDate=1686510980287&cacheVersion=1&api=v2"}}]},{"type":"paragraph","content":[{"type":"text","text":" "}]}]}]},{"type":"paragraph","content":[{"type":"text","text":"If one or more filters are set, there is an option in the context menu to reset all filters so that all existing entries are displayed again."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Show / Hide Columns"}]},{"type":"paragraph","content":[{"type":"text","text":"In the context menu (three dots) of each column in the table, the option Columns can be selected, then the columns can be shown or hidden as desired. The selection of the columns to be used can be configured individually for each user."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Sort table"}]},{"type":"paragraph","content":[{"type":"text","text":"In the context menu (three dots) of each column in the table, the option Sort upwards or Sort downwards can be selected. The table is then sorted according to the selected column. The sorting of a column can also be changed by clicking on the column title. The sorting direction is indicated by a small arrow to the right of the column heading. The order is: "}]},{"type":"orderedList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"No sorting (no symbol)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Ascending order (arrow pointing upwards)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Sorting in descending order (arrow pointing downwards)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"No sorting (no symbol)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Etc."}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Add"}]},{"type":"paragraph","content":[{"type":"text","text":"To add a new entry, click on the blue button at the top right above the table. A new dialogue then opens in which the parameters are to be selected."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Display and edit"}]},{"type":"paragraph","content":[{"type":"text","text":"Clicking on an entry in the table opens the editing mode."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Copy"}]},{"type":"paragraph","content":[{"type":"text","text":"When the mouse pointer is on an entry in the table, it is highlighted in grey. In addition, two symbols are usually visible, one of which is the copy symbol:"}]},{"type":"mediaSingle","attrs":{"width":33.33333333333333,"layout":"align-start"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_08_54-VAT@GTC%20-%20Steuerkennzeichen.png?version=1&modificationDate=1686510575933&cacheVersion=1&api=v2"}}]},{"type":"paragraph","content":[{"type":"text","text":"When this symbol is clicked, the dialogue for adding an entry opens, pre-filled with the values of the entry on the basis of which the copy is made. The entry can be edited before it is added."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Activate and archive"}]},{"type":"paragraph","content":[{"type":"text","text":"The second icon that becomes visible when the mouse pointer is over an entry in the table is either the icon for activating or archiving the entry."}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"If the entry is archived, the following icon can be used to restore the entry:"}]},{"type":"mediaSingle","attrs":{"width":31.434599156118143,"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_19_41-VAT@GTC%20-%20Steuerkennzeichen.png?version=1&modificationDate=1686511207445&cacheVersion=1&api=v2"}}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"When the entry is active, the following icon can be used to arcivate the entry:"}]},{"type":"mediaSingle","attrs":{"width":31.434599156118143,"layout":"align-start"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_21_02-VAT@GTC%20-%20Steuerkennzeichen.png?version=1&modificationDate=1686511290212&cacheVersion=1&api=v2"}}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Export"}]},{"type":"paragraph","content":[{"type":"text","text":"Each table can be exported as a PDF or Excel file. To do this, first select the context menu (three dots) to the right of the Add button. There you will always find the options \"Export table (PDF)\" or \"Export table (Excel)\"."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Additional functions"}]},{"type":"paragraph","content":[{"type":"text","text":"Further, dialogue-specific functions are located in the context menu (three dots) to the right of the \"Add\" button."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Concurrent access","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"In the case when several persons edit the same data simultaneously, certain Arrangements have been made to avoid inconsistencies and/or mutual overwriting of the data in the VAT@GTC."}]},{"type":"paragraph","content":[{"type":"text","text":"The user who is trying to open the same dialogue (that has already been opened by another user), is getting a corresponding warning which is shown in the upper part of the screen with a notification for this user that the data are currently being edited by another user. Consequently, the data are represented in the form of [read-only view]."}]},{"type":"paragraph","content":[{"type":"text","text":"If the user, though, has the [superuser] rights, s/he can nevertheless edit the data in the dialogue. When the user tries to save the changes, a warning is shown again, notifying that there is a possibility of data overwriting due to simultaneous editing of one document. It is recommended to contact the colleague directly and agree on the best way and succession to work with the data. The contact details (email address and the telephone number) of the person can be found in the VAT@GTC."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Reporting processes","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC allows to create four different VAT declarations and to submit them directly to the tax office. Almost the whole process is performed automatically. The necessity of manual interference may vary, depending on the settings in the [Master data] main area. The following points represent the short overview of standard process steps."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Preliminary VAT return","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Monthly VAT return","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Quarterly VAT return","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from preperiods)"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP reports RFUMSV00, RFUMSV10, RFBILA00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT declaration Adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of Reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT return (monthly)"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT Group delcaration (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT return (monthly)"}]}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from preperiods"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP reports RFUMSV00, RFUMSV10, RFBILA00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT declaration adjustments (monthly) "}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT (quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT Group return (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT return (quarterly)"},{"type":"hardBreak"}]}]}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"ESL ","marks":[{"type":"strong"}]},{"type":"text","text":"(European Sales Listing)","marks":[{"type":"strong"},{"type":"underline"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Monthly ESL declaration","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Quarterly VAT return","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP report RFASLM00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"ESL declaration adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of ESL declaration (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the ESL (monthly)"}]}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP report RFASLM00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"ESL declaration adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalise the ESL declaration (quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the ESL (quarterly)"}]}]}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Annual VAT return","marks":[{"type":"strong"}]}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from the preliminary VAT return periods)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Creation of the preliminary VAT returns (monthly or quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Consolidation of the preliminary (monthly or quarterly) VAT returns (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"(Manual) adjustments of the VAT return (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT return (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT group return (annually)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT declaration (annually)"}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Special prepayment","marks":[{"type":"strong"}]}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Generation of VAT data (annualy)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filling of the Special prepayment (annually)"}]}]}]}]},"id":"1298434c-ca08-4157-885a-2fedb7725c5f","label":"Version 23.10 - 23.12","type":"tab"},{"content":{"version":1,"type":"doc","content":[{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Login and Logout","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The application has its own user authentication module [Login with username and password]. This prevents access by unauthorised third parties. If integrated in a company portal, Single Sign On [SSO] can be used to log in. In this case the login dialogue is not shown at all."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Login","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"When the VAT@GTC login dialogue pops up, enter username and password to start the application."}]},{"type":"mediaSingle","attrs":{"layout":"align-start"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2018-12-19_8-16-21.png?version=1&modificationDate=1545203783000&cacheVersion=1&api=v2&width=350"}}]},{"type":"paragraph","content":[{"type":"text","text":"It can happen that complications arise during an update of the VAT@GTC in which the software runs but the database was not or could not be updated. In this case, the log-in is only allowed for the superuser. In addition, there is an error message asking the user to contact the system administrator. The system administrator has the option here to download the update scripts directly from the application."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Logout","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The user can logout from the system manually or this can be done automatically. There is a [LogOut] button in the upper right corner of the VAT@GTC for the manual logout. Please always log out from the system using the [LogOut] button, when the work in the web tool is done. Simply closing the web browser is not enough, since the system [the server on which the VAT@GTC is installed in the company] does not receive the notification that the user has finished the work. With a proper logout, the system resources are protected and the documents and companies are not locked for other users."}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/thumbnails/11633038/image2019-1-24_16-49-11.png?version=1&modificationDate=1548344951000&cacheVersion=1&api=v2&width=230"}}]},{"type":"paragraph","content":[{"type":"text","text":"An automatic logout occurs after a long period of inactivity. When clicking on any functions of the VAT@GTC, the user is redirected to the “Logout” page. For this reason, it is recommended to save the data regularly, to avoid the loss of important information and of applied changes."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Basic Structure","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC contains the following five main dialogues depending on its configuration:"}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Master data"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This dialogue is used to create the generic data sets such as periods, company data and tax codes. After implementation of the VAT@GTC it is important to enter once the complete Master data. Subsequently master data are regularly copied from the previous period and can be changed if required."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Value Added Tax"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"This dialogue is used to create and send VAT declarations. These are the monthly and/or quarterly preliminary VAT returns, annual VAT returns, as well as VAT special prepayments."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"ESL"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The [ESL] dialogue appears only if the [Submits ESL] checkbox in the [VAT Return Data] tab of the [Company] dialogue in the [Master data] main area is ticked. The ESL can be filed on monthly or quarterly basis."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Vat ID check"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"[VAT ID Check] is used to check the VAT IDs. This dialogue only appears if the relevant package was ordered and theappropriate flag was implemented which is not part of the standard product."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"VAT-Audit:"}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"With the VAT-Audit module, audits of the accounting data can be carried out at line item level."}]}]}]}]},{"type":"paragraph","content":[{"type":"text","text":"Every of these five main dialogues contains a set of individual dialogues. If the mouse pointer is over a menu item in the menu structure, the lower-level dialogues of the respective menu item are displayed and offered for selection. These dialogues are described in detail further in this manual. The number of dialogues displayed to a user per period and company depends on the settings in the Master data or during the creation of a VAT declaration."}]},{"type":"paragraph","content":[{"type":"text","text":"The Settings section can be accessed via the gear wheel on the right in the header bar."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Recommendation for use","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Not Recommended","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Recommended","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC should not be closed by simply closing the web browser."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Close the VAT@GTC using the [LogOut] button."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Do not Use the [Back] function of the browser to return to the previous dialogue in the VAT@GTC."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Use the [Back] function of the VAT@GTC instead. The [Back] button is especially relevant, when several sub-dialogues are processed under one dialogue and can be saved only when the processing is completed."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Do not open the VAT@GTC in several tabs or Windows."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"To ensure a proper functioning of the VAT@GTC, the application should be opened only once in a web browser."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"It takes some time to send a VAT return. When clicking on the same button multiple times, the return may be sent several times."}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"After clicking the [Send] button please wait until the new page is loaded."}]}]}]}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Data tables","marks":[{"type":"strong"}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Search"}]},{"type":"paragraph","content":[{"type":"text","text":"There are two ways to search for a specific entry in a table."}]},{"type":"orderedList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"The direct way to search for an entry is via the search field on the left above the table. The term entered there is searched for in every table column and only the hits are displayed in the table. Once a search term has been entered, the search can be reset via a cross so that all entries in the table are displayed again."}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"In the context menu (three dots) of each column in the table, the option Filter can be selected. The filter configured here only takes the respective column into account in the search. Not only the standard search for a character string is available, with this filter function, for example, entries with the selected term can also be excluded, a search for an exact term, for an empty entry, or for several other options can be carried out. A column-specific filter is displayed with the following symbol in the column header:"}]},{"type":"mediaSingle","attrs":{"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_15_12-.png?version=1&modificationDate=1686510980287&cacheVersion=1&api=v2"}}]},{"type":"paragraph","content":[{"type":"text","text":" "}]}]}]},{"type":"paragraph","content":[{"type":"text","text":"If one or more filters are set, there is an option in the context menu to reset all filters so that all existing entries are displayed again."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Show / Hide Columns"}]},{"type":"paragraph","content":[{"type":"text","text":"In the context menu (three dots) of each column in the table, the option Columns can be selected, then the columns can be shown or hidden as desired. The selection of the columns to be used can be configured individually for each user."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Sort table"}]},{"type":"paragraph","content":[{"type":"text","text":"In the context menu (three dots) of each column in the table, the option Sort upwards or Sort downwards can be selected. The table is then sorted according to the selected column. The sorting of a column can also be changed by clicking on the column title. The sorting direction is indicated by a small triangle to the right of the column heading. The order is: "}]},{"type":"orderedList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"No sorting (no symbol)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Ascending order (triangle with tip pointing upwards)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Sorting in descending order (triangle pointing downwards)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"No sorting (no symbol)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Etc."}]}]}]},{"type":"paragraph","content":[{"type":"text","text":"If sorting is already done by one column, a secondary sorting by another column can be added. To do this, only the corresponding sorting direction of the desired column must be set. The triangles of these columns are additionally provided with numbers according to their sorting priority. Sorting by more than one column is helpful if the entries in the first sorting column are often identical, so that sorting within the subgroups with identical values in the first sorting column is possible. This process can be repeated until sorting is done according to each existing column."}]},{"type":"paragraph","content":[{"type":"text","text":"If the table is sorted with multiple columns and the sorting direction of a column that is already being sorted is changed, this column is now selected with the lowest priority, the columns that were in between in the sorting priority are each moved up one level."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Add"}]},{"type":"paragraph","content":[{"type":"text","text":"To add a new entry, click on the blue button at the top right above the table. A new dialogue then opens in which the parameters are to be selected."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Display and edit"}]},{"type":"paragraph","content":[{"type":"text","text":"Clicking on an entry in the table opens the editing mode."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Copy"}]},{"type":"paragraph","content":[{"type":"text","text":"When the mouse pointer is on an entry in the table, it is highlighted in grey. In addition, two symbols are usually visible, one of which is the copy symbol:"}]},{"type":"mediaSingle","attrs":{"width":33.33,"layout":"align-start"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_08_54-VAT@GTC%20-%20Steuerkennzeichen.png?version=1&modificationDate=1686510575933&cacheVersion=1&api=v2"}}]},{"type":"paragraph","content":[{"type":"text","text":"When this symbol is clicked, the dialogue for adding an entry opens, pre-filled with the values of the entry on the basis of which the copy is made. The entry can be edited before it is added."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Activate and archive"}]},{"type":"paragraph","content":[{"type":"text","text":"The second icon that becomes visible when the mouse pointer is over an entry in the table is either the icon for activating or archiving the entry."}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"If the entry is archived, the following icon can be used to restore the entry:"}]},{"type":"mediaSingle","attrs":{"width":31.43,"layout":"center"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_19_41-VAT@GTC%20-%20Steuerkennzeichen.png?version=1&modificationDate=1686511207445&cacheVersion=1&api=v2"}}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"When the entry is active, the following icon can be used to arcivate the entry:"}]},{"type":"mediaSingle","attrs":{"width":31.43,"layout":"align-start"},"content":[{"type":"media","attrs":{"type":"external","url":"https://amana.atlassian.net/wiki/download/attachments/11632657/2023-06-11%2021_21_02-VAT@GTC%20-%20Steuerkennzeichen.png?version=1&modificationDate=1686511290212&cacheVersion=1&api=v2"}}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Export"}]},{"type":"paragraph","content":[{"type":"text","text":"Each table can be exported as a PDF or Excel file. To do this, first select the context menu (three dots) to the right of the Add button. There you will always find the options \"Export table (PDF)\" or \"Export table (Excel)\"."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Additional functions"}]},{"type":"paragraph","content":[{"type":"text","text":"Further, dialogue-specific functions are located in the context menu (three dots) to the right of the \"Add\" button."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Concurrent access","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"In the case when several persons edit the same data simultaneously, certain Arrangements have been made to avoid inconsistencies and/or mutual overwriting of the data in the VAT@GTC."}]},{"type":"paragraph","content":[{"type":"text","text":"The user who is trying to open the same dialogue (that has already been opened by another user), is getting a corresponding warning which is shown in the upper part of the screen with a notification for this user that the data are currently being edited by another user. Consequently, the data are represented in the form of [read-only view]."}]},{"type":"paragraph","content":[{"type":"text","text":"If the user, though, has the [superuser] rights, s/he can nevertheless edit the data in the dialogue. When the user tries to save the changes, a warning is shown again, notifying that there is a possibility of data overwriting due to simultaneous editing of one document. It is recommended to contact the colleague directly and agree on the best way and succession to work with the data. The contact details (email address and the telephone number) of the person can be found in the VAT@GTC."}]},{"type":"heading","attrs":{"level":1},"content":[{"type":"text","text":"Reporting processes","marks":[{"type":"strong"}]}]},{"type":"paragraph","content":[{"type":"text","text":"The VAT@GTC allows to create four different VAT declarations and to submit them directly to the tax office. Almost the whole process is performed automatically. The necessity of manual interference may vary, depending on the settings in the [Master data] main area. The following points represent the short overview of standard process steps."}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Preliminary VAT return","marks":[{"type":"strong"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Monthly VAT return","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Quarterly VAT return","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from preperiods)"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP reports RFUMSV00, RFUMSV10, RFBILA00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT declaration Adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of Reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT return (monthly)"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT Group delcaration (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT return (monthly)"}]}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from preperiods"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP reports RFUMSV00, RFUMSV10, RFBILA00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT declaration adjustments (monthly) "}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of the VAT (quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"VAT Group return (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the VAT return (quarterly)"},{"type":"hardBreak"}]}]}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"ESL ","marks":[{"type":"strong"}]},{"type":"text","text":"(European Sales Listing)","marks":[{"type":"strong"},{"type":"underline"}]}]},{"type":"table","attrs":{"isNumberColumnEnabled":false,"layout":"default"},"content":[{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Monthly ESL declaration","marks":[{"type":"strong"}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"paragraph","content":[{"type":"text","text":"Quarterly VAT return","marks":[{"type":"strong"}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP report RFASLM00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"ESL declaration adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalisation of ESL declaration (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the ESL (monthly)"}]}]}]}]},{"type":"tableCell","attrs":{},"content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Import (monthly) based on the SAP report RFASLM00"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"ESL declaration adjustments (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Reconciliations and correction of reconciliation failures (monthly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Finalise the ESL declaration (quarterly)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filing of the ESL (quarterly)"}]}]}]}]}]}]},{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Annual VAT return","marks":[{"type":"strong"}]}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Handling of open tasks from the [Resubmission] dialogue (if there are any left from the preliminary VAT return periods)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Creation of the preliminary VAT returns (monthly or 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(annualy)"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"Filling of the Special prepayment (annually)"}]}]}]}]},"id":"dc7235ca-18dd-4aff-9e06-c9585bc971af","label":"Since Version 23.13","type":"tab"}] |