The [Monthly Status] dialogue is a tabular overview of the progress made by the respective companies, analogous to the [Status] dialogue. All users can see this dialogue, regardless of whether they have full authorisation. Only the VAT group members assigned to the respective users can be seen. The following figure shows the overview for all VAT group members.
The columns [Import V00], [Import V10], [Import RFBILA / SSL] display for each SAP report whether it has already been imported for the companies in this period. Furthermore, the [monthly status] can be used to run reconciliations, open and finalise the VAT return. In addition, this dialogue provides information about the last status change of the VAT return and provides information for reviewers in the [Review before transfer] and [Review after VAT return has been sent/ Payed] cloumns.
Status of the milestones
| Import | Reconciliation | Adjustment | Finalise | Send VAT return |
|---|---|---|---|---|
| All relevant reconciliations for this company are successful | - | - | - |
| The reconciliations have not been performed yet | No manual adjustments | Open VAT returns that have not yet been finalised | Not sent yet |
| Error. Reconciliations contain errors that have not been corrected | - | - | - |
| Reconciliations contain errors | - | - | - |
| Corrected error messages | - | - | - |
| - | Necessary adjustments have been started but not yet completed | - | - |
| Reconciliations without error messages | Manual adjustments have been made and the VAT return is finalised | VAT return Finalised | VAT return sent |
| - | - | - | - |
Status of the VAT return | |
|---|---|
| The filing of the VAT return has not started yet. |
| VAT return is in work |
| VAT return closed |
| The file for sending the VAT message has been created |
| The VAT return could not be sent to the local tax office |
| The VAT return has been sent to the local tax office |
| VAT paid and invoice uploaded |
Status of the VAT return | |
|---|---|
| If the VAT return status of a company is set to [Message closed] without an import of the RFUMSV00 report (even though import was selected in the master data area), the symbol next to it indicates that the reporting data of this company should be carefully checked. Either the import was not performed or the company enters the reporting data manually into the VAT form, which may lead to high error proneness. In this case, the company should be set to [Manual]. |
| When the company's VAT return has been finalised, this direct link in the [Yearly Status] section can be used to go to the [Send VAT return] area. |
| The number inside the square indicates the number of corrections made. |
Navigation within the dialogue
From the point of view of the representative VAT group member, the navigation shows only the second level of the companies of a VAT group. If the third level is to be displayed, this is done by the superordinate of the respective companies. Click on the [Arrow] of the corresponding company to open the [Status dialogue] of the parent unit. The subordinate units are visible in the [Monthly Status] dialogue.
Another option is to select the required company in the [Company] dropdown. Every company that exists in the master data in the period can be selected, excluding company subdivisions.
Select the company via the dropdown in the monthly status.
Company subdivision and monthly status
Company subdivisions are not displayed in the [Monthly Status] dialogue. They can be seen in the [Company subdivisions] dialogue of the respective company. In addition, only the column [Import V00] is displayed as filled for the companies that have subdivisions. The data transfer only transfers data from the notification form that is made up of data from RFFUMSV00.
Since the standalone companies are not included in the VAT group, they are not listed in the [Monthly status] of the VAT group. All standalone companies can be found in the [Company] dropdown under [Standalones].
Click on the [Run reconciliations] button to run reconciliations for the displayed companies. Companies which process their VAT returns manually cannot run reconciliations.
After the reconciliation has been carried out successfully, the VAT return can be closed via the yellow [Milestone
] and zero returns via a grey [Milestone
].
Good to know!
Open and close all VAT group returns with one click. The representative VAT group member and the consolidated VAT group member have the option to finalise the VAT return status for all displayed companies via the [Finalise] function. This status is independent of the actual processing status of the respective companies and should only be used in exceptional cases.
Two versions of the review status can be activated in the country dialogue: review before sending as well as review after sending / payment. If the VAT return is finalised, [Review before transfer] checkboxes appear in the [Monthly Status] dialogue. If the VAT return is sent, the checkboxes [Review after VAT return has been sent / payed] appear. This feature is used to implement the four-eyes principle within the framework of VAT compliance. The two review variants can be used cumulatively as well as alternatively. It is therefore also possible to assign two different review roles to different users, so that one user can perform the review before sending, while another user performs the review after sending. In this way, it is also possible to implement a six-eyes principle. In addition, it is possible to set a so-called hard four-eyes principle in the country dialog. This setting ensures that the user who closed the notification cannot perform a review. Correspondingly, the user who performed the review cannot close the notification.
When the checkbox is activated, a warning message pops up: it asks whether the review status should be changed.
If the change of the review status is confirmed, a separate column appears to show which user and when performed the review.
If the message is opened, it will also require a new review. If corrections are made, review must also be carried out again. The review status always shows the most recent review.
Good to know!
During project implementation, a clean four-eyes principle should be established. In this context, cases of substitution must also be taken into account. Ideally, there should therefore be two people available for closing the report and for the review, i.e. a total of four. This applies in particular if a strict four-eye principle has been set in the country dialogue.
If the VAT return has not yet been sent to the tax office, it can be opened again using the [Open VAT returns] button.
Good to know!